User talk:SVC

Insert non-formatted text here THINK BIG !!!

10-17 PLease continue working on your events. I have Katie doing some research on humane society's for our spring events, so please feel free to help with that. We are looking to do Humane Society and Sexual Assault awareness, and the evironmental event.

For November, Chris please continute to work through that and get the logistics sorted out. Please have everything finalized by Oct. 22nd.

10-16 Hi Everyone!! FYI I'll be leaving work at 11:30, but from 10-11:30 I'll be at the housing fair, which I'll see some of you there :) Katie is working the fair from 10-11:00, Kelly from 11:00-1:00, and Sabrina from 2:00-4:00. Thanks for your help with this!

Also, I made two more copies of the T or T list, as the first one is now full!! :)

Kelly I had to reschedule our meeting on Thursday, I will reschedule it sometime next week, I;ll let you know when. Sorry about that.

Well have a great day everyone and see you all tomorrow!

KATIE: I emailed Home Sweet Home today asking some of our questions. Also I worked with Charity and finalized the Flyer to email RSO's and put in RSO mailboxes. Also, I would like to start targeting the greeks and other organizations we don't work with. -Chris

Sabrina, I know I told you today to contact scheduling about the room for T or T. But i forgot to give you the sticky note with the information on it. I'm sure anyone could help you but Jason Riddle is the one that called, the number is 8-2222. Thanks!

10-15 Kelly - I will be taking the flyers to the res halls and building staffs today after I am done with classes. Also, I put everyone currently signed up onto the sign-up on the computer. Please keep e-mailing people. (Sabrina)

Chris ~ I know I have been no help with the November activities ... but I have had some people coming in asking about it but they need to know that times. When you know the times will you please e-mail the students below. Thanks ~ Sabrina

Michelle Brunk at mabrunk@ilstu.edu John Dove at jpdove@ilstu.edu

10-15 Sabrina or Kelly- have the participants been emailed about having to get solicitor passes and how are new participants being informed about having to get a pass?

Sabrina and Katie I have one-on-ones with each of you today.

I need everyone's help in getting the bullentin board done for tomorrow. We want to make sure we promote Trick or Treat on the board. - 10-11 KELLLYYYYY- my availabilty is mw after 1:30 and f after 11.

10-11 Chris--- I got ahold of Karen at Clare House, all the info is on that piece of paper with the organizations. They would love lots of volunteers and the event is 5-7, we must be there before 5 to check in with state farm security. I left a message for alicia at compassion center, hopefully she calls back and we can get details.. last time i spoke with her she wanted to know times? i dont know if we decided that or what? I also called Michelle and left a message asking her to call back and we would like to know details... katie

10-11 I made labels and put them on the flyer, please get put them up in DoS offices and in res halls asap. Thanks! Hope everyone has a great weekend!

10-11: We will be having a bullentin board at the Off-Campus Fair. So I need your help in decorating the board. Katie and I brainstormed some ideas for the board. THe purpose of the board is to promote not only SVC but our upcoming events. So feel free to share your ideas.

10-11: Sabrina or Kelly...how many bags do we need for Trick-or-Treat for Change?PLease let me know this today, because I will be going to the store this weekend. Thanks.

UPDATE on November: I contacted UPB about a week ago so I have a schedule of their events that we can attend and advocate our participants to attend as well. The first November event (5th) is going to be for anyone to sign up. We need to be talking to students when they come in about this date in particular. The other two I want to "sell" to RSO's as a packaged volunteer experience for their group. I thought I could work with the person in charge of the organization so they facilitate the orientation and reflection (group building) but we help organize them. (or we can facilitate them if that is what the organization wants). They will have to provide transportation and only one of us would need to attend just to see how it pans out and be in contact with the nonprofit. I can attend the events if no one else would like to. :) Marketing is slow. I will start working on a rough draft in publisher and we can apply it to illustrator later. Thanks all! -Chris

10-10: I had my meeting with Harriett so there is quite a bit of information I'm sharing with you... TRICK OR TREAT We are very tight on money for this program, so please be aware that we can't spend any more money.

Sabrina and Kelly can you please go ahead and email the people that have already signed up that they will need to get solicitor passes from the Normal Police and please make note on the sign-up that the will need to get passes, as well as where Normal police is located

Also please make labels w/the recycling logo and special accomodations note, print them and put them on the flyers. Then hang flyers in the res halls and also we can put them up in all the DoS offices. Let's have all the flyers put up by Thursday at 5pm.

I know Sabrina said that having Josh from the Illinois Transportation Dept. would be fine at Trick-or-Treat. So either Sabrina or Kelly needs to call Josh and find out details (what is he bringing/what he has, is he doing a raffle (harriett possibly recalls that he said something about a raffle)) and also share with him what time he needs to be here, where we will be etc. I would like to have contacted soon, as he asked us a while ago and give him enough time to plan to come here. In the email should be his contact info, if not let me know.

NOVEMBER In order to minimize costs on transportation, we would like students to drive to the events, so we need to identify if the student has a vehicle that he/she would be willing to drive, so please add that as a column on the Nov. sign-ups (similiar to OCtober's sign-up).

The budget for the meal for Nov. 5th is $100.

Please find out what time Michelle would like us to be there, also decide on a time for Compassion Center, and continue trying to get a hold of Karen from the Clare House.

I would like a marketing piece completed by Wedneday or Thursday of next week.

FYI UPB will be on the quad Nov. 5th kicking off hunger and homelessness month, and they said that we would be willing to participate with them, so during this time it is a great opportunity to recruit for the Nov.10 and Nov.14 event.

HOLIDAY HELPER Begin thinking about printed material...do you want to keep something similar to last year? Do you want something new? if so, setting up an appt to go over your ideas with Susan may be helpful.

Katie has made the suggested changes on the coordinator app. so tomorrow I will post it online.

PLease let me know if you have any comments, questions, or concerns. Also please know that I'm here to help. I think everyone is working hard and doing a great job, so keep up the good work :)

Chris I know that you wanted to use Illustrator for November's marketing piece so I left the packet on Illustrator at the SVC desk. Unfortunately I can't help show you today because I leave at 1:00, but tomorrow we aren't having a staff meeting, so I could help show you some stuff when you get in at 1:00. I'm not sure when Harriett would like the marketing piece done by, but I can let you know of that soon.

10-09 Kelly-- M,W,F, are best for me. M,W, after 1:30 and F after 11. I sent an email to the people interested in being a student coordinator, and I am going to figure out how to put the application online for others, should we send an email to rso's or something?

10-09 I sent a follow up email to all the RSOs about ToT. Sabrina placed calls to both Police Depts. and they are calling us back to let us know about solicitors permits. They did not call during my hours...Sabrina you might want to call back!

Holiday Helper--Catholic Charities called about the Holiday Helper party. Katie, I scheduled their party for 12-2:00 which is the regular time. She gave me some important info that I added to the folder under CC Holiday Helper. She is also sending a legal document to Harriett that prevents us or them from getting sued if something happens to one of the kids during the party. Katie will you please let me know your schedule so we can go in and look over the place so we know what to tell the party coordinators. And check in the folder too for a application form for the student party coordinators. If that doesn't make sense call me or something!! -Kelly

10-09 Sabrina and Kelly please check your email concerning staffing the table at the off-campus housing fair.

10-08: There is a sign up sheet on the desk for the November Service Splashes. :) you know what to do. -Chris

10-08- Just an FYI I will be leaving work at 12:00pm tomorrow, 10/09.

10-08- Kelly-- I typed in our notes for h.h. and forwarded them to Cristina. If you have the h.h. binder could you leave it in the office, do the applications for student coordinators need to be updated? and when should we put them online? I'm thinking somewhat soonish...? Harriet is dropping off the parental consent forms for Catholic Charties this afternoon. Chris-- I tried calling Clare House and there was no answer. I left a message for Alicia at the Compassion Center. Have a nice day everyone! 10-08- I put a half sheet flyer in the RSO mailboxes in the Involvement Center but I did not give them any extra flyers. I was trying to evaluate how many we had left. Kelly, you are more than welcome to give some out to SSB 387 (the greek mailboxes are there too), or the Involvement Center, we can do the res halls tomorrow in our hour together if you would like?? Also, do you think we should send another e-mail to our list?? We haven't gotten much response.

10/08 Yvonne sent me the following message, please read...

I signed up for the Off-Campus Housing Fair on October 16th (10-4). I will be there most of the time, however, I think it would be great if we could get representation from the service area, specifically the Student Volunteer Center. I don’t expect you two to cover the entire time, please let the student workers know about this as well. I will need to attend a meeting with Rick from 9:30-11, but then my day is open.

I'll make a schedule of when you will be staffing the table

10/08- Happy (Belated)Birthday to Kelly!!I hope all of you had a great weekend! I just did payroll...Chris I added the staff meeting for you Katie I added your hours from Oct. 4th, Kelly I added your hours from Spet. 20th Kelly and Sabrina I added your meeting that you had w/a sorority. Sabrina I had a quick question about your hours on 9/25, so please see me.

Kelly-Sabrina We have the trick-or-treat flyers, they are in my office. We are going to want to drop them off at Dean of Students offices, hang them up in res halls, etc...you all know where to give them/put them up :) Let's do this asap, so we get the word out sooner :)

Kelly-Sabrina If I remember correctly, at the TT mtg the SVC responsilibities were to call the BL-Normal Police about the solicitors pass and get the halloween bags. I'm going to go this week or weekend to buy the bags, how many should I get?

Chris-Katie Please contact Karen the Volunteer Coordinator for the Clare House food drive, her number is 309-828-0892 and please find out if a date is set and reiterate our involvement in the food sorting. Also please contact Alicia about the Compassion Center clean sweep her number is 309-828-1022, since the last time I talked to her was in july, simply just explain who you are and that you are the contact person, etc. Can we have a marketing piece by the end of this week/beginning of next week? Let me know your thoughts.

SVC Staff Meeting Notes- Just wanted to write down the ideas for spring service splashes that were shared at the meeting: Sexual Assault Awareness, Humane Society, another event w/youth, such as working with the children's discovery museum, and voter registration. Also, we will be "making up" children for the Holiday Helper gift drive so that we can be sure that all children at the parties receive gifts. Also the applications for the Holiday Helper student coordinators will be online.

- 10/03- HOWDY..we got the letters and questionnaire back from the printer for Holiday Helper Programs and I will go to Western Ave tomorrow (Thursday) after my class during my office hours @ 2-3:00. Sabrina and I are meeting with the ToT team today and now we are just waiting on the flyers and poster corrections! Kelly

10/03- Hello folks! those school supplies sitting behind the desk need to go somewhere. We all can decide take a vote or something along those lines. I was thinking that we could donate them to the different holiday helper organizations? Any other ideas? Kelly-- I left a note about which organizations to go to tomorrow, Western Ave. for sure, I told Boys & Girls Club tomorrow afternoon. Laura (boys & girls contact) said she will be there the entire day. So if you want to do Western Ave, I could go to Boys & Girls during my work hours or you could just stop by.. whatever. anywho, have a nice day!

10/02- Well Hello there everyone! Today was a busy day. Sabrina and I painted the buckets for Homecoming Decorations and I glued the puzzle pieces together. I also worked on Holiday Helper stuff and I need Katie to make sure we send those to the printer today. Sabrina and I last night went to Pi Beta Phi and it seemed like it would be promising for volunteers. We are moving right along with everything. If anyone writes emails to the account about talking to their RSO about or upcoming events and especially about ToT please forward it to Sabrina or myself so we can set that up asap! Have a good day...-Kelly-

10/02: Hi Ladies! I hope you all had a great weekend! The locations for the Holiday Helper parties are: Boys & Girls Club, Western Avenue Community Center, and Catholic Charities. The times are 10-12, 12-2, 2-4 (which I think is the same as last year). However, I don't know what location we are going to at what time. I will ask Harriett and get back to you.

10/01: Hey everyone-today Sabrina and I are going to go to RSO to present for Trick or Treat and I started working on a letter that will go to the organizations for the parents to fill out for Holiday Helper. -Do we have a location for Holiday Helper wrapping parties and times? -Sabrina...do we have flyers to get out and about for Trick or Treat? Kelly

09/27:

Kelly and Sabrina thank you for the instructions sheet. I went ahead and forwarded the email to the whole L & S staff, including Devin and Rachel and Judi, so that everyone knows what to do.

Chris I have sent all the contact information for the November Service Splash. Please get started on planning, etc for Nov.

Have a great weekend Ladies!

09/27: Hey everyone...just wanted to give you a heads up about our October Service Event... -Today we sent out the email to RSOs in hopes that we can go to meetings to get them more familiar and interested in volunteering. We also made a "Office Instructions" sheet for you guys to look over in case you have people email or stop in to get signed up for Trick or Treat... Have a good day-Kelly

09/26: Good morning Ladies!! I hope you all are having a great week so far! Just an FYI I will be out of the office on this coming Monday Oct.1.

09/26: Harriett has made some changes/additions to the thank you message, so please finalize the draft and send it to all the participants. She also included the final list of all the people that participated.

Kelly/Sabrina please send Tom an email today of any updates that you may have that he may know know about.

THe puzzles will be put together. They are on the shelf in the SVC. Harriett is going to buy some puzzle glue.

Have a great afternoon everyone!! :)

9/26: I believe that Kelly accomplished what you listed below. Kelly ~ look in the folder because I put together the e-mail to organizations and a list of organizations that we should specifically e-mail. Look over it and change anything you want to. When do you want to start recruiting?

09/26: Just wanted to see how the thank you messages are going...Have they been drafted? Sent? Also, Kelly did you send an email to Tom letting him know how much supplies we have?

09/25 Hey Sabrina will you please draft up an email to the RSOs just so we have a something to get out to them asap...thanks hun! --Kelly--

09/25 All of the supplies for Trick or Treat have been counted and I have those numbers, we are working on flyers today and contacting RSOs. --Just trying to get ahead while I can! -Kelly-

09/25: I hope you all enjoyed some time off yesterday! I wiped down the SVC desk with some clorox wipes, so now it's germ-free :) Anyways, we need to draft and send a thank you message for the volunteers that helped us on sat.

09/20 Chris,Cristina,& Harriett need to fill out the Insurance form and packet!

09/20: As you begin contacting agencies and planning for events, please "CC" Harriett and me on the emails. If you talk to them via phone please be sure to fill us in via email.

09/19: Today's task is to update the excel spreadsheet with the list of participants so that it has only the participants that are attending sat. Harriett emailed the spreadsheet to you. When you are done finalizing the spreadsheet, email it back to Harriett. Also, continually check email.

Katie and Sabrina: please finalize your supply list today,if its not already finalized, and email it to me.

Chris and Kelly: I think that it really helped to have extra copies of the four corners statement sheet when the volunteers paired up to discuss the questions during orientation, so please have extra copies for Thursday also.

09/18: I called/emailed all of the names on the Sept List. I left messages with most of the numbers, so people may be calling back. Continue to check the email and voicemail in case people need to let us know they can't come to the orientation or can't come at all. (There is a script for the phone calls)

Also, the waiting list contacts were emailed and so they should be responding shortly.

If people come in for their papers in they can't come to the orientation make sure you give them the packet of insurance forms and waivers, and also the gold half sheet of logistics and the reading packet. Oh and a shirt! And if they already have their papers filled out make sure you mark it down. :) -Kelly

09/18: Great job last night Ladies! Today we will be contacting students that didn't show up to last nights orientation.

09/17: FYI We are not signing up any more students for september. If a student calls or comes in to say that they aren't coming, please give their name to Harriett. Thanks!

09/17: FYI the school supplies that was donated for the YFC will be donated to a local agency

09/13: Sabrina & Katie: You'll each need to attend just one of the orientation sessions. So please let me know which one you decide on.

9/13: CHRIS & KELLY Please make a list of supplies that Harriett and I will need to buy for the orientation sessions. Also, please see me concerning the orientation session schedule.

9/11: Stop by to see me so we can set-up one-on-ones :)

At this point, for september, we just need to be thinking about the details...I know Kelly called and spoke to them about a few things concerning attire (which is really anything, we will provide shirts) and concerning what we need to bring (which is just cleaning supplies) and they said that they have a wish list if anyone is willing to donate sports equipment, etc (they are providing us with a wish list soon). Just make sure that we are communicating to each other as we figure out the details so that two people aren't calling them asking the same questions.

I have received everyone's ideas/plans for september, thank you. harriett and I will go over them tomorrow.

EVERYONE: PLease have a supplies list for any supplies you may need for september. Harriett and I will be going shopping.

EVERYONE Friday September 21st Harriett and I will be working on last minute details for the Sept. service, and so if can work anytime from 10-5pm on Friday please let me know.

EVERYONE Good morning Ladies!! Just an FYI, the SVC events will be promoted on College & Main, which (for those of you who don't know) is a tv station that promtes/markets ISU events. They will consist of short interview (5-7mins), and so whoever is coordinating the event will be talking on College & Main. I'm going to be setting up the dates, and will give you all more information soon! IF you have any questions, let me know :)

EVERYONE Either today or tomorrow (before I leave at 1pm) please provide me with your ideas for September (education, reflection, etc), you can either email me them to me or hand them to me.

9/10: Kelly and I ran into Kevin last week and he informed us that the instrument drive was canceled. Today I called Avanti's about getting Pizza donated for our orientation events. So if Rich calls back you can let him know we are looking at getting pizza for both Monday September 17th and Thursday September 20th. -Chris

9/10 EVERYONE Harriett shared with me that one of you contacted Kevin about the instrument drive, I'm not sure who contacted him, but both Harriett and I need to know what is going on with that, so please update me on that event.

Have you all read that email Harriett FWD to you concerning Josh from Kauffman coming to trick or treat for change? IF so, what are your thoughts?

I just have some notes from the LS staff meeting that you all should be informed on...

CRMT applications were supposed to be available already, but they won't be available until sometime this week. so just tell students that they will be out soon. ALso if students are asking about the leadership revolution application, it will be made available sept 17 on-line. Let's just make sure that students know how to get to our website to access these applications, if they don't know feel free to show them or if there is a computer available let them use it so that they can apply.

FYI I'll be out of the office from 1:00-2:30 for a meeting.

I hope all of you had a great weekend.

9/06 We have called all the highlighted places on the list. Some were unavailable today, so monday we should go through and call back a few places.

9/06 We have started calling agencies in the area to get information for our "magazine rack" of pamphlets/ flyers with their opportunities. Keep calling the places that are highlighted so we can fill up the open spaces. Leave messages if the people are not available.

9/06 "Everyone" I'm still working on finding a time we can all meet for the staff meetings, ill have it figured out next week. Have a GREAT weekend!!

9/06 Kelly and Sabrina what is your availability Monday and Wednesday from 8:30-10...Tom said that he has this time open also

9-05 I would like all of your september plans for the service splash on paper by the end of this week/beginning of next week. Sabrina, please make sure i have your stuff on paper before you are gone for a few days.

Harriett is going to order the magazine rack. We have two plastic ones that we will prop against the wall in the hallway for now. Put brochures and fliers in them. In order to have more information, we will have to contact agencies and ask them for info. Harriett is going to make a list of the main agencies to contact. Once she gives you that list, start contacting agencies and asking them for information to put in our information boards.

we will be setting up our individual meetings soon and our staff meetings.

9-05 Kelly I know you said that the listserve would be better in the message box of the email rather than as an attachment...long story short, I talked to CATS and it't not possible bc ilstu accounts won't accept my lovely pictures and borders. So i'll sent it as a PDF attachment.

9-4: Harriett and I are going to a LinC Class today to talk to students in hopes of getting them involved in the SVC. We are going to call the woman in charge for the Youth & Family Center to get specific answers and information in regards to the Carnival. Lets make sure that we are getting a list together of questions you have so we can ask when we call. Then we will email all the participants to get them informed. --Kelly--

8/30: rooms are reserved for orientation. Sept. 17th 7-9p.m. in east lounge and September 20th 7-9p.m. in Old Main. holla!

8/29.EVERYONE: I started an "el grande" binder for september. It looks ghetto but I think we can make it "hot". This way we will all have one central place with all our information. check it out and let me know what you think. Kelly, I have started a brainstorm for the framework of the education/orientation. Please look it over and add to/change it in anyway. If you have any questions, let me know. -Chris

8/29 I just sent out the listserv, so if you have any comments, suggestions let me know :) Tomorrow, Thursday Aug. 30, I will be gone all day 8am-3:00 at Deans of students new staff orientation then at LS unit meeting. I may or may not have time to check my email/ stop in, but I will check it first thing Tuesday morning. If I don't see any of you tomorrow have a great weekend!

8/28 Today I started looking over The Youth & Family Center's website to get some idea of where to start for this project. I would suggest if you guys have time to visit it and skim through it. Something else that we can work on today would be going through the clear tub on the bottom shelf behind the desk and cleaning it out. Some of the info packets in there are out dated. Go through those and see if there is stuff we need to get rid of or if they are worth keeping. Just a couple of places to start!! --Kelly--

8/27 Listserv is updated! ALSO Bridgett McKenna from a Psycology RSO would like one of us to speak at their meeting September 10th(monday) at 7p.m. about our events. Her email is bcmcken@ilstu.edu and her number 630-564-4646. I would be able to go if anyone would like to go too. -Chris

8/27 The thank you notes are completed and handed out. We are working on adding students to the list serv too. -Katie & Sabrina 8/27 One of your tasks is to add students to the listserv. Please be sure to indicate where you left off so that the next person adding people will not duplicate. Also, make sure that we aren't duplicating names being added with names that are already in the listserv. Thanks! :)

Monday 8/27 Good Morning Ladies! I have to turn in your hours today and I don't have some hours for Chris, Katie, and Sabrina. Please come see me to see which hours I don't have. Hope everyone had a great weekend! See you all today! -- 8-22-07 We worked on getting people to sit in the dunk tank for tomorrow. We placed some calls and also stalked some people in the BONE and we are waiting on response. We also finished the board besides the quarter sheet that Harriett will attach tomorrow morning after they get printed. Sincerely-Chris and Kelly!!

08/22 Please continually check the listserv to see if anyone has replied about sitting in the dunk tank. IF someone has replied please let Harriett know (as I am leaving for the day). I will see you all tomorrow at the fair! don't forget to wear your shirts :)bye!

08/22 We are working on getting people for the dunk tank, and also finishing the bulletin board for festival isu. we updated the listserv, and updated the email list for the september event.

08/22 PLease record what you did/are doing in scratchpad so that I know what is going on and so everyone else knows too. Thanks, Cristina

-- Sabrina, I have a left a time sheet for the dunk tank. I'm looking at having students sit in the dunk tank for 30min or 60 mins. If you have heard back from students, please assign them to a time slot on the sheet and send them an email telling them of their time slot. Please look at the sheet for some more notes. Thanks-Cristina

If students come in asking for an Alternative Spring Break application please get their email address and name, and tell them that an application will be emailed to them since the applications are not ready yet.Also tell them to stop by the ASB table at Festival to get more info and meet the exec board members. This information can be given to Sarah Melton, the GA. Thanks so much!

I have emailed all of you the fall work schedule and placed a copy at the SVC desk. Email me if you have any concerns about it.

--

It was so great to meet all of you. Just a quick update: The listserv wasn't working earlier, it is now. There is a NEW password, it is no longer SVC 130 it is SVC 206 and the login in is harriett's email hmstein@ilstu.edu.

Sabrina is going to email/contact some people to sit in the dunk tank. If anyone else can think of people to sit in the dunk tank at festival ISU please let me know.

Just continue working on the stuff that is on the board. THanks :) Cristina

Saved Stuff
Contact Info: Chris- 847.843.9471 Katie- 815.210.5392 Sabrina- 224.381.5703 Kelly- 815.735.4202

'''HOW TO ADD PEOPLE TO LISTSERV...

1) Go to http://www.listserv.ilstu.edu

2) Click on "Listserv Management"

3) Then click on "Mailing list management interface"

4) To login use this information:   Email Address: hmstein@ilstu.edu   Password     : SVC206

5)Click on "Manage Subscribers"

6)Go to the SECOND BOX named "Add a new user to the list" and type in the new email address.

7) Make sure to click the box that says "Do not notify the user in any way".

8) Click "Add to SVCVOLUNTEERS-L"

9) A sentence should pop up on the top of the page that says they have been added.

ALSO: Make sure to keep adding them to the database so we know who was added when.'''

Long distance codes ... Between the four of us we have two long distance codes to share - #639694 - #639695