Shelf Ready Books

Not applicable to: books for Special Collections, Irish publications, RML, second-hand books, multimedia, specialist publishers.
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Acquisitions: Libweb check

 * Check order in Libweb or EnterBooks as normal instructions.


 * If class number given: write in pencil after ‘Available …’ (not law numbers or)


 * Pass to Cataloguing.

Cataloguing: Check existing stock

 * Search Local database by ISBN (TalisBase autosearch off) to check whether already in stock. (Check if work exists under different control number, by author or title or keyword search in catalogue as appropriate).


 * If in stock already, notify Acquisitions unless subject librarian has indicated extra copies required on order slip.


 * If additional copy: use class number and suffix of previous book if DDC22 compatible. If previous book is pre DDC22, recall all copies for reclassification


 * If earlier edition exists: use class number and suffix of previous edition if DDC22 compatible. If earlier edition is pre DDC22, recall all copies for reclassification.


 * If 150 field exists - delete

Cataloguing: New works

 * Search Talis database and import record (LC or BL record may be better than union database).


 * Set to 'Local protect'


 * Use classification number in '082' field checking all pre-DDC22 numbers.


 * Check local practice in UL catalogue where appropriate


 * If no 082 field exists, classify if possible.


 * If 150 field exists – delete


 * If no Talis record – create record when class number can be easily determined. Export record to Talis (We will be charged for record supply if no record exists in TalisBase).


 * If no class number possible return to Acquisitions for reallocation to another supplier.


 * If class number longer than z characters: return to Acquisitions for reallocation to another supplier

Cataloguing: Item details

 * Write class number, as determined from instructions above, on order slip after "Available…"


 * Add suffix as per suffixing guidelines


 * Add sequence where appropriate


 * If Not for loan: indicate NFL on order slip

Acquisitions: Ordering

 * Normal order procedure plus: add class number, suffix and sequence as written on order form


 * Default type is Loan, change to NFL if indicated.

Systems: Reports

 * Check /usr/opt/blcmp/date/impdir/report  daily


 * Print reports of incoming stock

Cataloguing: Checking reports

 * Enter ISBN from report with TalisBase autosearch 'ON' (If incoming book has different ISBN to that which was ordered, remedy this situation in Acquisitions ensuring that incoming title is acceptable.


 * Select option to view (F3).


 * Compare record order record and latest from TalisBase. (350 field will indicate if record is CIP, CIP revised, or Formerly CIP. 040 field *z will indicate that a Talis library has edited the record)


 * Import from TalisBase unless pre-existing local record is preferable, in which case cancel (F12) and retain 'local protect' status


 * Request to see unchanged CIP records, or records where there is any other query, by adding 'CS' order report. (350 field will indicate if record is CIP, CIP revised, or Formerly CIP. 040 *z will show that a Talis library has edited the record)


 * Where CS order report added - note reason for request to see on report sheet.


 * Authorise headings as per instructions for Copy cataloguing (do not authorise CIP records). Note any heading which need to be merged.


 * Add hotlinks where 856 field as per Copy Cataloguing instructions


 * Check that class number appears in 'Classification' tab. (Check earlier editions)


 * Check that barcode, class number + suffix, and type fields are completed in 'Items' tab

Acquisitions: Receiving Items

 * Receipt as per normal instructions


 * If ISBN on book is not found, contact cataloguing staff


 * Flag partial deliveries


 * Send requested items to Cataloguing and other items to Processing.

Processing

 * Check order slips for sequence requests, and process as per Processing Manual


 * Check back of book for CDs/floppy disks and handle as per instructions for 'Books with CDs/floppy disks'


 * Change item type to 'In stock'


 * Count books


 * Short Loan and 3 day loan books go to SLA2 office with order slip (to be returned to Co-op student).


 * Send out books.


 * Send out order slips or email as appropriate

Reviewed: 03/03/05 JB