Copy Cataloguing


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Copy cataloguing is achieved by, transferring or, ‘downloading’ a record from the TALIS database into the local system. LOCAL item details are then added to the bibliographic record.

Step 1: Searching
 * Items searched by ISBN or if unavailable, by a ‘bibliographic search’.
 * Thoroughness of record is assessed. Records sorted into those WITH and, those WITHOUT classification numbers.
 * Those WITH records are passed on for copy cataloguing. Those WITHOUT, are shelved by Order Number in technical services.

Step 2 : Copying
 * Records checked to ensure that an item is attached to the bibliographic data and, for a match between items ordered and items received.
 * Local and TALIS records are compared for thoroughness and accuracy. The better record is selected (saved) for local use.

Step 3: Editing For an additional copy or, where an earlier edition exists: Use class number and suffix of previous book if DDC22 compatible. If previous books are pre DDC22, consult librarian regarding recall and reclassification.
 * The thoroughness of records vary as records are imported from a number of sources and reflect local system or standard requirements. Editing requirements will likewise vary but, all will include:
 * Contribution Type: Cataloguing librarians may at times, contribute records to TALIS or set to local protect but as a general rule, leave unchanged.
 * Type of Work: Select from pull-down menu.
 * Class Number: Use classification number in ‘082’ field checking all pre-DDC22 numbers. Record class nr in the item, initial back cover.
 * Authorising Subject and Author Headings: Change ‘preliminary’ to ‘full’ records and authorise ‘new‘ headings. Note: exception ‘840’ field, leave unchanged.

Note Editing a record where data is incorrect or incomplete:  As  basic guideline for UL records, try to include statements for the fields 1XX, 245, 250 (if applicable), 260, 300 and, 7XX. Further information is useful but not as crucial as the fields above. Set any additions to local protect to ensure data is not overwritten in local system

Reviewed: 03/03/05 JB